BRIEF ROLE DESCRIPTION:
To control variances highlighted by the Time & Attendance system, to ultimately reduce wage costs year on year.
To highlight through analysis via weekly and monthly reporting any variances, anomalies and non-compliance that
require corrective action.
Ensure rostering and timekeeping is in line of regulating bodies and Labour laws.
KEY PERFORMANCE AREAS (KPAs):
Good understanding of Time & Attendance Management
Updating Cost Centres (Buildings)
Granting access to users
Link reporting hierarchy and reporting to Heads of departments.
Shift planning to be in line of approved costing.
Linking of employees to shifts rosters.
Arranging installation of clocking devices
Ensure measurement reports tracking progress on new contract.
Track and arrange clocking device to be removed for cancelled clients and return to relevant regions/ warehoused for re-use.
Excellent Stakeholder engagement skills
Liaise with Heads of departments on status of exceptions and resolve queries.
Liaise with Wage administrators on approved hours.
Liaise with Payroll Head office and manage extraction of hours for payroll importing.
Ability to Report and analyze Data
Ensure measurement reports tracking progress on cost centres.
Measurement of exception reports and status on roster planning.
Ensure shift patterns are in line with approved costed hours.
Measurement and analysis of clocking of hours and analyse variances.
Manage operational dashboard.
Strong Business analysis reporting an essential requirement.
Headcount analysis to manage workforce hours.
Ability to upskill and train users
On-going training to Managers and Wage administrators
Meet with Application supplier to improve systems, communication, and compliance.
Management
Stock management of phones issued to employees.
Drive Time & Attendance automation projects
Strong procedure driven & adhere to company policies.
Drive Labour & regulation compliance
Effective communication skills
Implementation and upgrade of existing system and controls
Manage Wage cost by ensuring clockings are in line with approved costings.
Tertiary Education
National Diploma / Degree in Finance / Financial Accounting
Experience
3yrs relevant experience